The program is completed over a set number of required courses in a classroom and online format. IAEE membership is not required to participate in this certification program. For more information contact the Education Team at cem iaee. About: The International Association of Venue Managers IAVM offers the Certified Facilities Executive CFE designation to acknowledge you as an expert in all areas of venue management, your professional growth and others, and show dedication to the advancement of the venue industry as a whole.
The certification provides:. Here are the steps to apply:. Renewing your certification is an indicator of your dedication to this profession and industry by participating in continuing education. Click To Tweet. It is designed for planners and suppliers whose work is governed by the rules and regulations of the federal government.
This is considered the highest designation available for government meeting professionals. How to become a CGMP: Course material consists of seven sections with specific and thorough instruction in ethics, Federal budget and appropriations, acquisition and contracting, Federal travel regulations, RFPs, risk management and protocol.
The eligibility to take this course include being a SGMP member in good standing for six months or have one year experience in the hospitality industry. This designation is awarded based on four components:. This intensive study program provides individuals with insight and guidance from renowned business university professors.
Topics include risk mitigation, business analytics and compliance, and strategic negotiation. This program concludes with a final project addressing a real-life challenge you can face in your current professional role. Click here to apply! This certification dominates the catering industry by incorporating these core competencies of the industry like accounting, beverage and event management, contracts and agreements, human resources, and sales and marketing.
These statistics should help you to contextualize and define the massive changes within the event industry in Send an email to contact eventmanagerblog. Comment below to share more stats with other event planners. Share it with them. But how do you ensure that everyone has and sees!
However, with a content management or sharing system, everyone has everything they need in a central location This type of software can be as basic as creating a file folder on Google Drive to selection presentation software that contains file libraries and collaborative whiteboard space. The cost behind content sharing and collaboration software varies from free to enterprise-level pricing.
Most of them have app versions so that they can be used on any device. Plus, as a meeting planner who selects to use a content sharing or collaboration platform, you can implement greener meetings with less paper. Most content sharing platforms allow for real-time collaboration and commenting as well as document history so you can see who changed what and when. Most allow you to revert to previous versions of the documents too. Documents can also be locked if collaboration is not required. Implementing content sharing and collaboration tools can ensure everyone remains organized and informed, which helps you achieve greater success.
Ideal functionality: online, in the cloud access and the ability to work across multiple devices. Another valuable tool for meeting planners is survey software with reporting capabilities. These features allow you to gain insights into attendee preferences and opinions, analyze your success, and provide easy access to key performance indicators your stakeholders are interested in.
Survey software can help you understand the baseline for learning by polling attendees before your meeting. It can also keep attendees engaged during the meeting. Finally, after your meeting is over, you can check on attendee impressions and use those impression to improve your events going forward.
Advanced survey tools integrate with registration platforms to send out communications to all registered attendees, those who have checked in, and those who were unable to attend through quick customization. No more sorting on a spreadsheet and manually selecting who gets what email.
This type of integrated system can save meeting planners hours in email communications and avoid human error. If you have multiple types of meeting attendees at your event, look for survey features that allow for quick customization based on attendee type. Reporting features allow you to gain deeper insights into what your attendee thought about the meeting as well as compile suggestions for future events. Valuable reporting tools also include the ability to analyze registration and attendance figures.
Another benefit of reporting software is your ability to forward or give insights to board members or management. By using meetings management software with reporting functionality, you can often just set permissions or email addresses and dates to send. This can be a very large time-saver. The meeting planner reports that one person requires may be very different to what other team members need to see, so look for customizable options when it comes to reporting.
Customizable reports mean you can tailor the data each group receives for greater value in the reports. Good reporting software also gives you clear information on how your event measures up to past events.
No more pouring over spreadsheets and getting eye strain. A key feature to look for : real-time survey results with visual depictions of data and customizable reporting. By streamlining repetitive tasks and implementing effective technology you can gain more control over your day In an ideal world, all meetings would be in-person, as discussing important matters face-to-face is easier and more effective than over the phone or video chat.
In today's world, however, having all of your stakeholders in one place is sometimes impossible, as more companies expand globally, increase work from home policies, and hire more remote employees. As a result, more and more organizations are relying on the virtual meeting to keep everyone connected.
But while a phone or online conference platform is overall a powerful and invaluable tool, it's not without its disadvantages. Faulty tech, a weak audio or video connection, and distractions can all be killers to productive virtual meetings, but keeping in mind a few simple rules or techniques can make all the difference.
Whether your next virtual meeting is for 10 or people, check out these tips to make the experience more engaging, fun, and, most importantly, successful. This is a good tip for any meeting, virtual or not, but it's a top one nonetheless. Consider creating an agenda or talking points for your virtual meeting and send it out beforehand or include it in the calendar invite.
If it's a new meeting platform you're using, test it out for any connectivity issues. Be considerate of attendees' different time zones. It's the little things, but by taking these extra steps, people will be more prepared. Make everyone feel valued and more engaged by giving your virtual meeting attendees each a job or task during your minutes together.
For larger meetings, consider asking everyone to come to the meeting with something to discuss or give them a talking point to take the lead on. This will lead to more attentive and focused participants. It's no secret that the top distractions during any meeting are laptops, phones, email pings and chat messages. Easily kill those distractions by simply asking attendees especially those at your office to leave their laptops and phones at their desks or in another room.
For remote attendees, require them to turn their webcams on which leads to the next tip. If you typically just rely on your virtual meeting conference call capabilities, start using video primarily instead. Seeing everyone on screen together not only holds everyone more accountable, but helps people feel a bit more connected than just hearing someone's voice or staring at that blank white video conference screen.
Whether it's a group of people who are "meeting" for the first time, or it's your weekly global team catch up, start off with an ice breaker or fun question to get everyone to focus and start the meeting off on a positive note.
Ask everyone to share one fun thing they did over the weekend, what their favorite food is or what football team they root for; mix it up!
This also allows increases camaraderie and eases everyone into the main conversation. Working remotely comes with a lot of benefits, but it can also feel isolating, especially if these team members don't come to the office a lot.
Consider asking any remote members of your team to speak first or give them one of those important roles mentioned earlier to make them feel included and valued. If your standard PowerPoints with bullet points are starting to feel dull during your virtual meeting, try making them interactive. It's easy to add animations and graphics, or you can take it a step further by incorporating video or something like Prezi to keep people engaged and focused throughout the meeting.
These are great tips for any presentation in any format, but they apply to your virtual meetings too. Take time to reexamine your virtual meeting platform of choice.
Are you utilizing all of its features or does it even have everything you need or what to enhance your meetings? Bonus if it also includes tracks participation data to see how effective it is for your team or attendees.
At the end of the day, virtual meetings don't have to be boring or something people dread. By taking these steps, you can make your next virtual meeting a fun and engaging way to bring your stakeholders together. A notable way to shine as a meeting planner is to become known for your stellar budgeting abilities.
Here are a few money-saving tips on how you can surpass their expectations, plus a bonus must-do activity at the end. Assess your total meeting needs early in the year so that you can approach vendors that you might work with more than once.
Ask about a bulk discount on services. Example: booking the same venue, caterer, or other vendor for multiple meetings may yield a discount.
Use technology to keep everyone informed. A disconnected group could cost you unnecessary, additional expense. The largest spend in your budget should be focused around attaining your meeting goals.
When facing budget questions always ask if those expenses help you meet your goals or mission or if they are extraneous. For instance, if improving morale is at the crux of your meeting, softer-side, impression-building components are important. If collaboration is the goal, comfortable surroundings may be key.
Cater impressive snacks or host a special food bar. Often non-traditional food options are less expensive than a sit-down lunch.
You can also provide snacks and leave lunch up to attendees. Shaking things up not only saves money but can also be a much more memorable experience. Never host a meeting if it can be done in an email. Also, consider the value and cost-savings behind hosting a virtual meeting instead of an in-person one. Not only do you cut down on travel expenses, but you also have less time away from the office or jobs. Dialing into a conference number is quicker than getting twenty people assembled in a conference room where things like small talk and people running late can disrupt the flow and cause the meeting to go longer than expected.
Failure to keep your meeting to the time specified costs money because all participants are on the company clock. If the venue you choose already has some of what you need, there will be fewer costs associated with bringing in extra things and using additional vendors. For instance, if you are booking venue catering and AV services or accommodation, they may be willing to waive their WiFi fee because you spend in other areas.
Whereas, if you use a different vendor for each area of expense their profit margin is not as wide to be able to discount one area as deeply. Vendors want to get their schedules booked too so securing a meeting date well in advance may help you negotiate the best rate. But note the money you save at a venue may be spent on medication for stress. On-site meetings offer an obvious cost-savings. However, the downside to hosting it on-site is that participants may treat it more casually allowing schedules to run over.
There is no reason every meeting needs to be held around a table in a boardroom. Instead, consider the healthier option of hosting a walking meeting. The one downside to purchasing your own equipment is that once you do, your equipment is dated. Often technology and rental companies upgrade quicker than a traditional business would when buying equipment.
The benefit of renting is that upkeep and upgrades are handled for you. Hosting a meeting at unpopular times gives you more leverage when trying to negotiate good rates.
Demand drives pricing and high demand will cause costs to soar. Early meetings that allow for a venue to host another event in the same day yield some of the greatest cost savings but also limit your time to use the facility. Reading and understanding your meeting agreements can save you money. If you miss something with an associated fee or penalty, it could cost you a lot.
For instance, while you may be familiar with food and beverage minimums , there may be an upcharge for last-minute changes. After discovering them on your bill, it will be very difficult to negotiate them. Instead, understand them ahead of time when you have the flexibility of negotiating them or getting them waived entirely.
Contact the CVB even if the meeting is in your own town. The CVB often has access to unpublished discounts and wants to book space. There may be time to switch to a smaller room or change your menu. An even better idea is to understand the penalties of too many or too few guests ahead of time, as mentioned in the previous cost-cutting solution. People do business with those they know, like, and trust.
They are also more apt to work with you and your budget if they know you and value your working relationship. With every agreement you enter into, get to know those involved. They can help you work miracles both from an organizational perspective and a budgetary one.
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